UNDP Jobs in the Arab StatesFINANCIAL MANAGEMENT AND PROCUREMENT SPECIALIST Location : Sana'a, YEMEN
Application Deadline : 10-Jan-11
Type of Contract : Service Contract
Post Level : SB-5
Languages Required :
Arabic English
Background The International Fund for Agriculture Development (IFAD) wishes to recruit a Financial Management and Procurement Specialist (FMPS) to join its country presence team in Yemen. S/ He will be responsible for building the capacity of the projects’ financial management teams and assisting them in developing the appropriate financial management systems to ensure monitoring of project efficiency and effectives as well as ensure integrity in the use of project funds.
The FMPS will work under direct guidance and supervision of the Country Programme Officer. She/he will participate in the follow-up, design and supervision missions undertaken by the Country Programme Manager and the Country Presence Officer.
Duties and Responsibilities Project Design Carry out the financial management and procurement assessment to determine whether the project implementing entities have acceptable financial management arrangements, which will ensure
Funds are used only for the intended purposes in an efficient and economical way,
Preparation of accurate, reliable and timely periodic financial reports,
Safeguard the entities’ assets.
Design the financial management and procurement system in consultation with the project implementing entities and in line with Government and IFAD procedures and IFAD procurement guidelines.
Project Supervision - Capacity building and review of financial Management in projects
Provide timely guidance to the project financial management teams in
Setting up the financial management system,
Selecting and customizing the appropriate software package,
Establishing internal checks and controls,
Clarifying the reporting lines and accountability framework,
;Calculation of annual budgets
Preparation of 18 month procurement plans, preparation of financial reports, in line with the provisions of the financing agreement, the project design document, the national financial systems, and IFAD General Conditions for project financing.
Conduct training and provide backstopping on financial management to the projects’ financial management teams,and the financial staff of the service providers as required to develop their technical capacity to plan the disbursement of project funds in accordance with desired results; to manage the project funds in an efficient, effective and transparent manner; and to improve the quality and accuracy of the withdrawal applications and their regular submission.
Review the projects’ Annual Work Plans and Budgets and provide recommendation to the Country Programme Manager and Country Presence Officer on its efficiency, effectiveness and consistency with the disbursement history of the project.
Review the project progress and financial reports with special focus on analyzing project expenditures against outputs and results achieved, cost over-runs or savings, and provide recommendations accordingly to the Country Programme Manager and Country Presence Officer.
Review of the overall financial management of the projects with particular reference to the withdrawals from the loan/grant account, management of the special account, management of the project and imprest accounts, Government contribution, regular verification of the statements of expenditures, and audit findings and recommendations. The FMPS shall report on whether the implementation of the projects is in accordance with the provisions of the financing agreements, approved Annual work Plans and Budgets, Letters to the Borrowers, as well as procurement guidelines,
Report to the CPM , CPO and the Portfolio Advisor any substantial violation or non-compliance with the financing agreements and make recommendations on required corrective actions.
Project Supervision – Capacity building and review of Procurement in projects Provide timely guidance to the projects’ management teams in procurement modalities and preparation of 18 months procurement plans as part of the project Annual Work Plan and Budget, and in contract management.
Review tender documents and reports on the evaluation of bids submitted to IFAD for no objection and advise the Country Programme Manager and Country Presence Officer accordingly.
Review the terms of the contracts awarded and the commitments and disbursements made as well as results achieved of approved contracts that are subject to IFAD prior review.
Check statements of expenditure to verify their accuracy against IFAD records such as guidelines and regulations.
Competencies The ideal incumbent will display a capacity to coordinate and control complex financial management and procurement procedures and achieve goals under difficult conditions, as well as a sound record of developing interpersonal relations at all levels of hierarchy. Strong record in safeguarding the integrity of application of funds is required.
Required Skills and Experience EducationThe FMPS should have an advanced degree in financial management.
Additional years of experience will be accepted in lieu of post graduate degree.
Should have professional accountancy qualifications.
ExperienceFive years or more of experience. This should include experience working with externally financed projects and with the financial management procedures of Government, donor agencies and NGOs.
Language RequirementsThe FMPS must be fluent in both Arabic and English (oral and written).
Computer skills is required.
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انستقرام
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